Get written approval from Christina before you plan or book anything.
Booking
Flights, hotel, and registration can go on the lab Travel & Entertainment (T&E) card, or on your own card to reimburse later.
- Flights must be the cheapest round-trip from Sacramento.
- Extending for vacation? Fine with approval, but any extra flight cost is a personal expense.
UC Davis policy: lodging, ground transport, meals & incidental expenses.
Register in UC Away
Registering activates UC’s travel insurance and emergency assistance. Out-of-state and international trips must be registered in UC Away. This happens automatically if you book through AggieExpense.
Receipts & reimbursement
Photograph each receipt the moment you get it. For how to submit receipts and file for reimbursement, see the member portal.
Submit promptly. UC sets the deadlines, and late reports can become taxable income; see taxation of late reports.
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