Before anything goes out under your name or the lab’s, run this. It gathers the expectations that live across the guide into one place so nothing gets missed in the rush before a deadline.
Always, for any submission
- Give people time. Christina and your co-authors need enough lead time to give real feedback; work that arrives too late can be held back. See Communication.
- Christina has the draft at least two weeks before any external deadline.
- Explicit approval from Christina and all co-authors before anything is submitted.
- At least two labmate pre-reviews first (post in #phone-a-friend on the lab Slack).
- Disclose honestly: funding, conflicts, data and image permissions, AI use, and ethics approvals.
- Every number traces to its source in an annotated script.
These come from the lab non-negotiables.
Journal paper or preprint
- Run the pre-send checklist.
- Run the figure checklist on every figure.
- Authorship agreed and written down; see Authorship policy.
- Data and code ready to go public on publication; see Data management.
- Reference manager used throughout; no typed references.
Conference abstract, paper, poster, or talk
- Get written approval before submitting or booking; see Conferences.
- Lead with results you can defend; hold exciting findings for the journal version.
- Practice to the lab at least two weeks before you travel; see Presentations.
- For a poster, run the poster and figure checks.
Grant or fellowship
- Give reviewers time, and get several people to read it; see Funding applications.
- Request recommendation letters one to two months ahead.
- Don’t use AI to draft scientific text; see Using AI.
Booking travel or taking time off
- Get written approval from Christina before you plan or book travel; keep every receipt and register in UC Away. See Travel.
- Log time off with appropriate notice; see Time off & vacation.
Spot something to improve? Anyone in the lab can edit this guide. Edit this page suggest a change how edits work
Last updated